Choose which Jira groups can perform specific Vansah actions in a Jira space, such as creating, editing, or executing Test Cases. Configure each action separately and check any Allow Creator/Author option that also applies.
Before you begin
Use Jira administrator or Jira space administrator permission to manage a space’s settings. Master-template administration and application require Jira administrator permission.
You need Jira’s Browse users and groups permission to load the available groups.
Create the required Jira groups and manage their membership in Jira. Selecting a group in Vansah does not add people to it.
Users still need the relevant Jira site, space, and work item access. A Vansah group selection does not grant that access.
How access is decided
Configuration | What it means |
One or more groups selected | Membership in any selected group can grant that Vansah action. Review the creator/author option for actions that support it. |
No groups selected | Vansah uses the action’s default Jira permission check, with creator access where supported. An empty selection does not mean deny everyone. |
Allow Creator/Author enabled | For supported actions, the person who created the relevant item can also qualify through creator access. This is separate from the Test Case assignee. |
Permission checks differ by action. For example, creating and viewing tests generally use Jira space access when no groups are configured, while administrative and delete actions require their applicable Jira permissions.
Jira administration requirements for settings remain in place. Assigning groups to testing actions does not make those users Jira administrators.
1. Open the space’s Permissions
Open the Jira space and select Vansah.
Select the Settings gear, then Settings and Compliance.
Select Space Settings in the left menu.
Open Permissions in the space settings.
Search for the action you want to manage, such as Create Test Cases, Edit Test Case, or Execute Test Cases.
2. Assign Jira groups
Find the action’s Permission column and select Choose Groups.
Select a group. Repeat to allow additional groups for that action.
Wait for the success message after each change. Group selections save immediately.
To remove a group, use the remove control on its selected group tag. Removing the last group restores the default permission behavior for that action.
Reopen Permissions and check the saved groups and any creator/author setting before testing access.
The screenshot shows an earlier layout. The current list separates actions such as Create Test Cases and Edit Test Case; configure each one your team needs.
Example: select your QA Testers group for Execute Test Cases, then verify the action with a member of that group and with a user who should not have execution access. Check the other permissions those users need to open Vansah and view the tests.
3. Review creator or author access
Where Allow Creator/Author is available, review whether creators should be able to perform that action on their own items. Some rows do not offer this option.
After changing this option, reopen Permissions and check both the saved creator setting and the selected groups. Confirm the behavior with an appropriate creator account and another user.
Configure the master permission template
Use Master Permissions as the starting configuration for newly enabled Vansah spaces. Updating the template does not automatically replace the saved permissions in existing spaces.
As a Jira administrator, open Apps → Vansah.
Open Settings and Compliance, then select Master Permissions.
Select the Jira groups for the actions you want in the template and review creator/author options.
Wait for each change to save, then reopen the template and verify the saved configuration.
Apply the master template to an existing space
As a Jira administrator, open the target Jira space’s Vansah Permissions.
Select More options (...), then Load Master Permissions.
Review the loaded groups and creator/author choices. Loading displays the template for review.
Select Save, review the confirmation, and confirm only when the template is the configuration you want for this space.
Reopen Permissions and verify the saved access for the intended users.
Applying the template replaces the corresponding permission choices in the target Jira space. Select Cancel before saving if you want to keep the current configuration.
Troubleshoot access
Issue | What to check |
The group list does not load | Ask a Jira administrator to check Browse users and groups permission. |
A user can open Jira but cannot use a Vansah action | Check the exact action row, the user’s selected-group membership, and any creator/author allowance. Also check the viewing permissions needed to reach that action. |
A user outside the selected groups still has access | Check whether that action supports creator access and whether the user created the relevant item. Confirm the saved configuration in the correct Jira space. |
An empty group selection still allows access | Empty groups use the default Jira permission check; use a selected group when you want to restrict the action by membership. |
Settings or template actions are unavailable | Confirm Jira space administration for local settings and Jira administration for master-template tasks. |
A recent membership change is not reflected | Reopen Vansah and allow its cached permission checks to refresh before checking again. |
Jira itself refuses access to the page or work item | Ask a Jira administrator to check site access, Jira space permissions, and any work item restrictions. Vansah group settings do not replace those checks. |